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The Staff Governor Role

Information and Guidance for Staff Governors and Line Managers

Rotherham Doncaster and South Humber NHS Foundation Trust has a Council of Governors comprising 41 seats, 6 of which represent staff in the following constituencies:

  • Non Clinical Staff
  • Medical & Pharmacy
  • Nursing Staff
  • Community Nursing
  • Allied Health Professional and Psychology Staff
  • Social Care

The Role of Staff Governor

This role is essential to ensure that Trust strategy and direction is shaped by its staff.  Staff Governors also ensure that the views of our staff are represented.

It is important that those considering standing for Staff Governor vacancies discuss this with their Line Managers in the first instance and that support is granted before a nomination is submitted.

Time Allocation

 It is anticipated that in order to carry out this role effectively staff governors will be required to contribute three hours per month to undertake their Governor duties.

On occasion this time commitment might be increased to undertake specific governor duties.  One example of this may be if the Staff Governor is a member of the Nominations Committee at a time Non-Executive Director appointments, where there may be an increase in the number of meetings where attendance is required.

Where this is the case Staff Governors must ensure that they have agreed additional time out to undertake these duties with their line manager.

 Dates for both the Council of Governors and Governor Information and Discussion Group meetings are circulated 12 months in advance and should therefore be shared between Staff Governors and Line Managers providing as much notice as possible. Line Managers are not be expected to approve time out to undertake Governor duties at short notice.

 Guidance for Staff Governors

Before taking time out to undertake their duties a Staff Governor should provide their manager with the following:

  • Advance notice of time required with as much notice as possible
  • The reasons for the request for time out
  • Estimated time required

It is the responsibility of staff governors to make their line managers aware of these dates so that suitable arrangements can be made to release them as required.

If staff governors find it difficult to be released they should contact the Board Secretary or Chair of the Council of Governors to discuss the matter.

Guidance for Line Managers

Managers should make every reasonable effort to meet requests for Staff Governors to undertake their role but it is acknowledged due to service requirements, this may not always be possible. In this event, clear reasons should be given.

The Trust recognises that it can be challenging for staff to be released from their duties.  In order to support staff governors and their managers to make suitable arrangements, dates of Council meetings are made available at the beginning of each year.